Weekly Work Schedule Calculator
Weekly Work Schedule Calculator
Build your week day by day. Set different hours, start times and breaks for each day, then see your weekly total, overtime and pay in one view.
Plan the whole week, not just one shift
Most schedules are not identical day after day. Monday might be a normal 9-to-5. Wednesday might start an hour earlier. Friday might be half a day. This calculator lets you give each day its own start time, hours and break, then rolls everything into one weekly total. That makes it useful for freelancers, shift workers, small business owners and anyone who does not work the same hours every day.
How to fill it in
- Start from a preset if one matches your week, or set each day yourself.
- Tick the box next to a day to include it in the week. Untick to mark it as a day off.
- Enter a start time, paid hours and break length for each working day.
- Tick "my breaks are paid" if your employer pays you through the break.
- Add your hourly rate to see estimated pay for the week, month and year.
- Press Calculate. The results panel updates live as you type.
What the calculator works out
- Weekly paid hours and total time on site
- Daily average hours across your working days
- Overtime hours over 40 in the week
- Monthly and yearly hours based on this week's pattern
- Estimated gross pay including the 1.5× overtime rate
- A per-day breakdown table showing each shift
- A 14-day calendar preview starting from today
Who this is for
- Freelancers and contractors with variable daily hours
- Retail and hospitality staff with different shifts each day
- Nurses, security and factory workers on rotating rosters
- Parents and students planning around school pickups
- Small business owners tracking their own hours
- Anyone who wants to see a week of work in one place
Why a weekly view beats a daily one
A single day tells you very little. Ten hours on a Tuesday means nothing on its own. Ten hours on a Tuesday, plus eight on Wednesday and six on Friday, is a different story. Weekly totals reveal the real shape of your work — where the heavy days sit, whether you are creeping past 40 hours, and how many rest days you actually get.
They also matter for pay. Overtime rules in most countries care about the weekly number, not the daily one. If you work 42 hours across five days, you usually get 2 hours of overtime. If you work 42 hours across four days, most rules still count the same 2 hours, even though your week looked completely different. A weekly calculator catches this; a daily one does not.
And there is a simpler reason. Planning a week lets you see whether your schedule is sustainable. If every day sits at 11 hours with no proper break, the numbers alone will tell you what your body already knows.
Wrapping up
Set up your week once, save the numbers, and you have a reliable reference for the next several months. Change a single day when it shifts, and the totals stay accurate. Whether you are billing a client, checking a payslip or just trying to fit in an extra rest day, the weekly view gives you the facts.
Frequently asked questions
Can I set different hours for each day?
Yes. Every day has its own start time, hours and break field. Change any day without affecting the rest.
How is weekly overtime calculated?
The calculator adds up all paid hours across the week. Anything above 40 counts as overtime. That is the standard rule in the US, UK, Canada and most of Europe, though local exceptions exist.
Do unpaid breaks reduce my weekly total?
Yes. Unpaid break minutes are subtracted from your paid hours for that day. If you tick the paid break box, they are not subtracted.
What if I work only three days a week?
Tick only those three days. The weekly total will show your real hours. The monthly and yearly figures will scale to match this pattern.
Does the 14-day calendar show my actual shift times?
Yes. It uses each day's start time and its own hours and break. So Monday and Wednesday can show different end times in the same table.
Can I save my schedule for next time?
Not inside this tool, but you can bookmark the page after filling it in — most browsers will restore the values. You can also take a screenshot of the results for reference.
Does it handle overnight shifts?
Yes. If a shift ends before it starts, the calculator treats it as crossing midnight and flags it as +1 day in the results.
Why is my monthly figure not exactly weekly × 4?
Because months are not four weeks. The calculator uses the standard 52-weeks-a-year method: weekly hours × 52 ÷ 12. That gives a more accurate monthly average.